Having the right systems and processes in place is essential to ensure that your team can do their jobs efficiently. One of the most detrimental things that can happen in a workplace is falling into the habit of assuming that just because something has always been done a particular way, that that method is the best option for you in the current trading conditions.
Whether you’re a new startup or an established organization with decades of brand heritage, the five tips below can help you to improve your processes and ensure that your business is running productively and profitably.
1. Consider subscription software
Software and licensing can be a huge outlay for your organization, and it can date quickly. Cloud-based subscription services for everything from the Microsoft Office Suite of industry-specific applications mean you pay a monthly or annual fee instead of purchasing a kit in the store. This ensures that you and your team always have access to the most up-to-date computer resources.
2. Identify time-intensive activities
When auditing where their employees time is spent, many businesses just accept that some tasks like processing payroll take a lot of time without looking for viable ways to improve efficiency. Outsourcing tasks that take a long time, or looking into something like payroll software solutions, may be a game-changer for your business. Reputable companies, like Xero, offer a range of payroll software services either intended to be used in-house or outsourced.
3. Delegate ownership to subject-matter experts
While management should have the final sign off or say in some matters, management does not have to individually set and audit all of the processes and systems in place. You’ve hired your staff because of their individual skills or specialties, so why not utilize their expertise to ensure that everything is being completed properly and efficiently?
4. Have a strategy
Unless genuinely urgent change needs to be made—for example, to meet legislative, safety or other minimum standards—resist the urge to make rash decisions. Spending the time to effectively analyze and plan strategies for your business will ensure that you can improve processes and outcomes in an effective way.
5. Make sure everyone is on board
You need commitment and buy-in across the whole organization to ensure lasting and meaningful change or process improvement. It is no good to simply tell your frontline team to comply if the expectations from senior management aren’t consistent with your expectations for all staff members.
Your processes and systems will form the framework for how your staff do their jobs and can have a direct impact on your overall business performance and culture. Spending time to make sure that you have modern, effective processes in place—as well as reviewing these processes regularly—is essential to your business success.
When was the last time your business reviewed your systems or processes? What are your best tips for making sure that things run efficiently and effectively? Leave a tip in the comments section below.