There are only 24 hours in the day and in the business world, it can seem like there are a lot less than that. When you are concerned with meeting deadlines, making deals, and expanding your company, you find little time is left for nonessentials. And there are not many instances in business that one is more aware of the ticking of the clock than in a business meeting.
Starting On The Right Foot
Few businesses can thrive if the essential meetings they must have are filled with small talk, chit chat, or off-topic ramblings. The dynamic of the business meeting must be established by the head of the company in its first days, because that structure will weed out a lot of the unnecessary elements that usually present themselves when a room full of people gather together.
According to Business Knowhow “Leading a meeting requires attention, confidence, creativity, diplomacy, empathy, flexibility, wits, toughness and yes, humor! The primary role of the leader is to establish the ground roles for the meeting which are namely: to minimize confusion and disruptions and to institute a code of conduct.”
A strong practice of successful meetings can elevate the performance of a company both with its employees and as it relates to its clients or product. A meeting provides the opportunity for management to check in with production. To improve on processes or enhance performance. It is also the opportunity for leaders to be apprised of how each department is functioning and to what level.
Inter-office business meetings can be the oil in the cogs of the machine. It will keep things running smoothly and as intended, as well as provide that sometimes necessary lubrication for areas that aren’t functioning as expected or as productively as they should.
Business meetings for networking, sales, partnerships, or expansion are delicate matters that can make or break an impactful business alliance. Most partnerships among companies do not happen solely based on the numbers. That person to person connection must be made.
In fact, often times a strong personal connection in a meeting can determine an ongoing partnership, in spite of the numbers or areas in need of improvement. One can never underestimate the effect of a strong business meeting on the value of a company, both internally and profitably.
Don’t Think Small
Small businesses may especially notice the effect of establishing strong business meeting practices and procedures early on. Miscommunications, misunderstood job expectations, a well-defined goal or vision, and interacting with new clients or potential investors are all vital elements that could go unnoticed in a larger corporation. Small businesses and start-ups simply do not have the luxury to allow small things to slip through the cracks.
According to Forbes, small businesses make up over 50 percent of the current working population. Beginning a start-up or small business is not the frightening undertaking it once was thanks to technology. According to Get Busy Media, technological advances have changed the functions of business.
“Thanks to advancements in technology it has become easier for people to create and run businesses without insurmountable operating expenses. This has led to small business growth nationwide.”
This indicates that there are ways small businesses and start-ups can expand quickly without the use of more traditional methods. A small business owner in a small town need not limit meetings with investors to those that are locally feasible. With online meetings, investors in Silicon Valley can meet with start-ups and small business anywhere in the world. Technology such as BlueJeans meetings online facilitates this important technology for the business owner.
Having business meetings online allows for a wider range of networking and partnership. Small businesses no longer have to limit expansion or opportunities because they can’t foreseeably have personal interaction with possible investors, partners, or clients.
Online meetings eradicate the expense of travel, they make schedule coordination much less burdensome, and they allow business meetings to happen at a much higher quantity than a small company could have hoped for a few decades ago.
Virtual business meetings are even more high tech than imagined with the use of the Cloud. Cloud based communication allows a business to share important data with their business invitees in real time. Adjustments are seen immediately, and the meeting becomes as interactive as if all parties were together in a conference room.
As necessary as a business meeting is to the growth of a company, imagine the expansion opportunities if location almost anywhere in the world presented no issues, if time zones could be more easily accommodated, if weather didn’t prevent the sharing of necessary data, and if the value of face to face communication was still preserved. Technological advances have only elevated the value of strong business meetings.
With the resurgence of our economy the need for strong business meeting practices cannot be underestimated. Companies should take advantage of every technological improvement to make their business meetings that much more fruitful.