5 Easy Ways to Securely Share Important Data

Data sharing is an important part of global culture. From business behemoths to the regular Joe, almost everybody takes part in the act of data transfer every day. The simplest email to the most secure bank bank transfers and government communications all qualify as examples of data transfer – the act of moving data from one point to another.

But how does one transfer data securely? This is a very important question for everyone, especially in the current digital environment intrusion, espionage, and thievery are rampant.

In order to protect yourself and your assets from these threats, it is important to know how to securely share important data. Here are five easy methods to ensure your security.

Pay Attention to Your Permissions

When you share your files through any platform, it is important to have restrictions on who can read, download, navigate, edit, or execute those files.

This ensures that your data only gets to be seen, modified, or executed by the right people, and only up to the extent that you allow them to.

Solve the Sprawl: Use an Online File Server

From the lens of business or organizational use, a very common problem with very huge implications is data sprawl.This happens when company data proliferates in multiple endpoints that can be difficult to monitor and manage.

The rise of remote working arrangements as a response to the current global situation has contributed to the growing problem of data sprawl, as employees may be using unsecure devices to communicate and collaborate. It is also difficult to monitor and implement best practices for secure data sharing in this kind of environment.

One way to help solve data sprawl is to use an online file server where you can securely store your data and safely share and collaborate with team mates and clients. Some platforms worth looking into are Firefox Send, Dropbox, Gladinet, Google Drive, and WeTransfer. 

Be Aware of What You Share

Once you’ve chosen a platform that suits your sharing needs, you must also pay attention to what you share and how you share them. With the rise of remote working arrangements, it is easy for personal and professional boundaries to overlap and blur, especially when the workplace is also the home.

Blunders due to this overlap may cost you time and resources, so reviewing content, permissions, and receivers before uploading or hitting send is of utmost importance. Using separate devices for personal and professional use will help ensure data sharing security.

Audit the Assets

Data are assets, so it is best to regularly audit your files to ensure that everything is safe and secure. This is especially essential for sensitive files that contain sensitive information which may affect your business or organization.

Check who can access your files, as well as any changes made on them. This may sound like a daunting task if done manually, but there are tools to help make the process faster and easier.

End-to-End Encryption is Essential

Especially for sensitive files, using end-to-end encryption in transferring data is a smart move. This level of protection not only allows you to ensure that external hackers will never have access to your precious data, but also prevents the host itself from seeing whatever you are sending. Firefox Send, Dropbox, and Google drive uses end-to-end encryption.

Whether you are an average person looking for a means to transfer photos and videos to friends and family or a business person or organization key member looking for ways to securely send your data over the Internet, file transfer security is of utmost concern. 

Which of these tips are you going to practice today? Let us know in the comments!