Believe it or not, businesses are still using printed or handwritten documents in communication. Even with the technological developments, there are times when you will need to use documents to pass a specific message.
If that’s the case, then you will need to choose an envelope that serves your purpose. Even so, there are different types of envelopes, and thus choosing one that can serve your mailing purpose can be a daunting task.
Many procedures have to be followed before deciding on the right mailing envelope. What’s more, there are myriad of different envelope display on the market. All these envelopes serve a specific purpose, and so they can be challenging for the inexperienced.
Luckily, you have come to this post. Here we shall look at the different types of envelopes and the critical role they play in the mailing process.
Contrary to popular opinion, the aim of a business envelope is not just to pack the letter. Remember, this is the first thing that your recipient will see to determine whether to open your mail or not. Apart from ensuring that the business envelope you use it neat and clean, you should also ensure that it has the right size and style.
Types of Envelopes You Should Know About
Here are some common types of business envelopes and how you can use them:
1. Regular Envelopes
We assume you’ve heard or even used the #10 envelopes. Well, these are what are commonly referred to as regular envelopes. It is among the widely used business envelope.
If you’re looking to mail an invoice, general correspondence, statement, etc., this might be the ideal envelope to use.
While they can include a security tint on the inside, regular envelopes usually come with a plain face. You can also get regular envelopes in various sizes, including #9 and #6.
2. Booklet Envelopes
Compared to the standard business envelopes, booklet envelopes are much bigger. It is a common type of envelope that is used to mail a letter to people’s homes. The most notable feature of booklet envelopes is that it comes with a flap along its length.
As the name suggests, you can use large booklet envelope sizes to mail booklets, photos, brochures, statements, etc. ideally, you don’t have to fold these things when inserting.
You can then use the flap to seal the envelope. Booklet envelopes also come in different colors. Ensure to choose the color and size that matches your business need.
3. Air Mail Envelopes
You probably know that the easiest way to send a letter overseas is by aircraft, right? But do you know that you will need a special envelope too? Well, this is where airmail envelopes come into play.
While some people would prefer to use surface mail, some businesses think that sending a mail is faster. Airmail envelopes remain the ideal envelope to send letters overseas. Among other things, sending mails with airmail envelopes will help you maintain a specific pattern.
4. Window Envelopes
Windows will come in handy if you are looking to send payment notices and bills. Among other things, windows envelopes will have a clear poly plastic placed at a small cut-out portion on the envelope face. As such, the recipient can get an idea of what is contained in the envelope by a glance. Ideally, the name and address of the recipient will be visible.
5. Wallet Envelopes
Just as the name suggests, this type of envelopes appears like a wallet. Apart from that, they are broad and large. Since their design allows for automatic processing, wallet envelopes are ideal for automatic mailing machines.
You can also use this envelope when sending documents that need not be folded.
6. Disc Envelopes
You will want to use the disc envelope if you are sending DVDs or CDs. These envelopes come in a standard size that allows the dick to fit inside correctly.
Just like window envelopes, disc envelopes have a hole on the front face that’s covered with plastic. The plastic allows the recipient to see the content of the envelope even before opening it. For quick sealing, disc envelopes come with an adhesive strip.
7. Catalog Envelopes
Catalog envelopes are another common envelope type. While they come in various sizes, the most common ones are 10’’ by 13’’, 9’’ by 12’’, and 6’’ by 9’’. Contrary to other types of envelopes, this type of envelope opens on the short end.
You can use catalog envelopes when sending booklets, brochures, or any document that you don’t want to fold.